How Do You Develop a Catchy Project Title by Yourself?
How Do You Develop a Catchy Project Title by Yourself?
Description
Project Management is essential and is an important practice
area to understand in today's fast-paced and results-oriented culture. Whether
you are a project manager, program manager, project team member, event
coordinator in a large program, construction project manager, project engineer, or other related roles, you may need to effectively plan,
implement, and manage a project. In this article, we take a closer look at the
components of project management and provide a contextualized overview of the
key elements of project management that all contribute to the successful
delivery of a project.
Project initiation
Project planning
Project scope management
Project time management
Project cost management
Project quality management
Project resource management
Project risk management
Project communication management
Project closure management
Description
Project Management is essential and is an important practice
area to understand in today's fast-paced and results-oriented culture. Whether
you are a project manager, program manager, project team member, event
coordinator in a large program, construction project manager, project engineer, or other related roles, you may need to effectively plan,
implement, and manage a project. In this article, we take a closer look at the
components of project management and provide a contextualized overview of the
key elements of project management that all contribute to the successful
delivery of a project.
Project initiation
Project planning
Project scope management
Project time management
Project cost management
Project quality management
Project resource management
Project risk management
Project communication management
Project closure management
1. Project Initiation
Definition
The first and possibly the most important phase of the
project management lifecycle is the initiation process... The initiation phase
involves a determination of the project's business case, objectives, and project
feasibility. The deliverable resulting from this phase is the project charter;
that is, the document which formally authorizes the project and gives the
project manager the authority to spend resources on project activity.
Explanation
The initiation phase of the project management lifecycle is
where ideas have progressed and have been filtered down to being a project. It
involves an analysis of the business need or opportunity. Key stakeholders are
identified, and the stakeholders' expectations are elaborated. A feasibility
analysis or study determines if the project is viable (financially, technically, or operationally). When a project is determined feasible, then the project
charter document is developed outlining the purpose, scope, participants, and
deliverables. The project charter is the initial foundation for the rest of the
project.
2. Project Planning
Definition
Project planning will help provide a roadmap that guides a
project towards implementation and project completion. Planning for a project
consists of detailed plans for project performance, monitoring, and control. The
output of planning is a complete project management plan.
Explanation It is extremely important for all significant
elements related to project development that everything is organized and
managed efficiently. The planning phase involves making sustainable plans of all
levels - scope, schedule, cost, quality, communication, risk, resources, etc.
They are further integrated into a cohesive project plan consistent with the
priorities of the project. The plan will describe your primary milestones,
connect them with respective deliverables, assign the tasks, allocate estimated
resources, and provide an approximate timeline for the whole project. In other
words, the project plan will be your project's architectonic drawing which will
illustrate the entire vision, scheme, and concept of your project. This will
help the project team keep up to date and gain from their accomplishment in the
long run.
3. Scope Management
Definition
Scope management is the process of defining and controlling
what is and is not included in the project. The goal of scope management is to
make sure that the project includes all of the work required, and only the work
required, to successfully complete the project.
Explanation
Defining scope is critical to any project’s success. The
project scope management begins with a scope statement. The scope statement
will specifically list the project deliverables, objectives, and project
boundaries. The project scope statement is critical for controlling and
preventing scope creep which is, the uncontrolled expansion of the project
scope (time, cost, resources) without proper adjustments. The scope will then be decomposed into action
a defined manageable work packages. The action plan is the project Work
Breakdown Structure (WBS), defined in the hierarchy of the project task call to work.
Finally, once the scope management is defined, the project remains focused and
should achieve the intended outputs of the project.
4. Time Management
Definition
Time Management is the process of planning and controlling
how much time to spend on specific tasks. It involves creating the schedule of
when individual tasks are to be started, and when they are to be completed, and
then completing the project within that defined timeframe.
Explanation
will have a defined start date and an end date. Time management activity should include estimating the duration of each task, defining the dependencies of the individual time task, and identifying the project critical path - the sequence of tasks that vary the project management is essential since it is the key determining factor of project deliverables and/or project deadlines. This phase of the project would involve a detailed project schedule created using project planning tools. Project scheduling tools could include Gantt charts, or the Critical Path Method (CPM). A project schedule breaks down and projects the work of the project by the task associated. Each task of the project has a completion date. To finish the project on time, the time management activity involves routine monitoring and adjustment of the project scheduled plan process.
Explanation
Planning is necessary to ensure that project activities are
thought about and coordinated with all other project activities. The planning
phase will develop plans addressing the project's scope, schedule, cost,
quality, communications, risk, and resources. Ultimately the project management
plan will integrate these plans into a single plan. Depending on the project,
the project management plan may also include milestones along the project plan,
the program managers, resources needed, estimated costs and timeframes, and
designated responsibilities. The project management plan can be thought of as a
layout, that enables the project team to remain focused and accomplish the
objectives of the project while processing constraints.
5. Cost Management
Definition
Cost management is the informed determination of an approved
budget so a project can be completed without going over the budget. It monitors
financial viability and efficient use of resources.
Explanation
Cost management is important if financial costs go over
budget, causing potential failure of the project. This phase begins with
project cost estimating, which is the calculation of all costs associated with
the completion of each task. Subsequently, a budget can be identified based on
these equivalent costing estimates, which will include all projected expenses
required to oversee the project. Essentially, cost management will identify and
track actual costs and spending so the project will not go over budget; if
necessary. This means overseeing the project costs on an ongoing basis is
necessary for proper cost management and ensuring financial sustainability in
our project management.
6. Quality Management
Definition
Quality management accepts planned policies, objectives, and
responsibilities that ensure that the project will fulfill its purposes as planned.
Explanation
Quality management ensures that the project deliverable
meets the intended purpose and meets the other values of the relevant
stakeholders. This phase will deliver a quality management plan (QMP) that
indicates what the quality standards will be for the respective project (and
how to achieve them). Quality control and quality assurance are vital
constituents of any quality stage of project management. Quality assurance
offers ongoing functionality in preventing a product from having defects.
Preventing a product from being defective begins with either specifying the
correct procedure, or having regards to successfully work planned about
productive capabilities that meet expectations, and another enhanced
coordination of the delivery of quality will take place in the next phase of
project management (and any subsequent level of project management). Quality
control is a function of inspecting daily/periodic delivery of the project
output method - in a similar process. Quality assurance moves towards ensuring
project products that meet or exceed stakeholder expectations; quality
management takes a different approach in focusing on preventing defects that
will not meet stakeholder relevancy and purposeful values.
7. Overview of Resource Management
Definition
Resource management is the act of planning, allocating, and
managing resources whether they be people, equipment, or materials, to ensure
the project will be completed in the most efficient and effective way.
Explanation
Resource management is one of the important steps to
optimize our usage of our resources even if we have limited resources. Resource management is the first step when it comes to resources and it starts
with resource planning of writing down the resource that you need for each
task. Then we will go through the resource allocation step taking items such as
availability and project priorities in mind to allocate resources to other
tasks. In a good project managers will also monitor resource usage and will
ensure that we do not have anyone over-allocated or under-utilizing their space
resources. An efficient project manager will feel confident that the project
will be completed on time or under budget when the project manager is efficient
at resource management.
8. Overview of Risk Management
Definition
Risk management is the identification, assessment, and
prioritization of risks and the coordinated activities to mitigate, monitor, and
control the probability or impact of unwanted incidents.
Explanation
Few projects do not have risks that will
impact the project's success. We must take a proactive step in
identifying risks of the project and an effective risk management process
includes developing a plan to mitigate projects when you find risks. Risk
management is when we develop a risk management process for identifying,
assessing, and managing risks when they arise within our projects. Risks are
typically characterized by probability and project impact. After we
identify the risk we would then identify a strategy that mitigates the risk of
occurrence and/or impact of the risk. Risks should also be monitored
consistently so there are plans to disclose new risks that arise. Any
probability that new risks will occur will be frequently monitored to
avoid not all risks occurring. Avoiding any risk may not be of any issues
unless we had a plan due to hopefully nothing significant will impede the
project.
9. Communication Management
Definition
Communication management is defined as the strategic planning, implementation, supervision, and evaluation of the channels of communication inside an organization, and between organizations. It also makes sure that the information is understood by everybody connected with the project.
Explanation
Communication is the backbone
of project management. This phase includes creating a communication plan that
answers how you will share information with your team. This plan indicates the
modes of communication, frequency, and what information will be sent. This
phase makes sure that everyone has the same detailed information about what
progress has been made, changes, and who the project team needs to address an
issue with. Team members can then trust each other, expectations can be
managed, and conflicts can be solved. Communication keeps everyone informed, so
activities by different teams do not overlap, and everyone gets the support
they need in time, to prevent the project from derailing. Communication can
help to encourage the team to work well together and help to define the goal,
process, and how to go about solving the problem as a unit.
10. Project Closure
Definition
Project closure is the last phase of the project management life cycle, where the project is formally closed and evaluated to enhance lessons learned. This phase involves ensuring that any remaining aspects of the project which has not been naturally completed come to a completion, all historical elements are properly archived and collected ed, and reviewing the project and identifying any remaining open items, the value created, and how realized benefits are to be organized and transferred to the home company.
Explanation
Project Closure is a very formal phase and sub-phase intended to fold a
project.
This phase includes a
form of review to ensure that the project has indeed finished, and its final
output including all the deliverables has been accepted by the stakeholders. A
formal project report is made which includes the project's activities
throughout the lifecycle including outcomes, challenges, results, and lessons
learned. The project closure also involves administrative tasks such as closing
contracts, releasing the remaining resources, archiving the project documents,
and obtaining all necessary acceptance and closure documents from the project
stakeholders. By keeping an official record of the closure report, project
managers can smoothly transition their operations or projects to the next task.
Conclusion
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